How To... Balance at the End of the Day

 
To close out at the end of the day, either run a distribution report, deposit listing, or a batch payment report.  Compare the totals from these reports with total checks and cash that were collected for the day.
 
If out of balance, run a detailed distribution report and determine where the error is:
 
Verify that you are using the correct Date/Batch ID range. 
If adjustments were made in this batch or during the date range in question, then make sure they are included in your totals. 
If the totals on the report are short, a suggestion would be to look and see if one of the accounts did not get posted.
If the totals on the report are over, then look to see if there is a payment that might have gotten posted twice. 
 
When in balance, go to “Batch Update and View” and “Inactivate” the Batch ID (See How to … Inactivate a Batch ID).
 
Note:  If changes are made to a batch that has already been balanced and closed out, then this can and will change month end and year end reports and throw you out of balance.
 
Sample Distribution Report:
 
 
Sample Deposit Listing:
 
 
Sample Batch Payment Report:
 
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