How To... Balance the Snapshot

 
When running the snapshot, keep in mind that this report is NOT date driven.  It is a report of what is currently on the system when it is run.  So any value, exemption, and levy changes made or payments and adjustments made will change the figures on this report.
 
 
At certification, when GDS loads the certified tax roll from the Appraisal District, the values and exemptions are balanced to what the Appraisal District has.  These are the beginning totals.  Throughout the year, the Appraisal District will issue supplemental corrections/additions.  After loading these changes, run the snapshot to verify that all the figures have been entered correctly.  If not, then run a “Levy Change Listing” and compare with the supplemental printouts from the Appraisal District. 
 
A current tax roll detail can also be run for a specific SPTB use code or a specific value or exemption code to help determine where the error might be. 
 
To make balancing at the end of the month easier, be sure that the changes are done within that balancing month.  In other words, finish making the changes for a supplemental before closing out the month.
 
NOTE:  Things to look for when out of balance with the Appraisal District:
 
  • Compare the taxable value from our system to what the Appraisal District has for the account.
  • If different, then verify that you have entered the values and exemptions correctly (i.e. "HC" for Homestead Cap, "AG" for Agricultural deferral).  The value amounts entered should be the Market Value for the account as opposed to the Appraised Value.
  • The Homestead Cap exemption amount entered is the amount that is over the 10%.  This is the amount that is exempt because of the 10% cap.
  • The Agricultural deferral equals the Agricultural Market Value - the Agricultural Use value (Agricultural Use is the taxable value).
  • If you have a local option exemption that is a percentage, verify that the amounts entered are correct.  Some appraisal districts round down while others will round up.
 
Sample Levy Change Listing:
 
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